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Try An Overview – Such As One On Fair Housing – In Your Next Training

Grace Hill training tip of the week to help landlords and property managers with online property management training information

By Ellen Clark

How often do you go on a long road trip without pulling up a navigation app on your phone?

These days, probably not often. It is uncomfortable to not know where you are going or where you are in relation to the world around you.

Also think for a moment about what gets you in the car for that road trip. What makes you power through fatigue or bad weather? Usually, it is knowing that something important or fun is at the end of your journey.

These ideas also apply to learners. They are likely to feel more comfortable with a map showing what lies ahead, and orienting them to the big picture. And, when they understand the importance of the destination, or the learning opportunity before them, they are more likely to invest the effort to start and complete training.

 What is an overview in property management training?

This is where the overview comes in. It is a powerful learning tool that can get your learners ready to learn, and motivate them to persist even when training is… less than exciting.

An overview is a short introduction with the components shown below. It doesn’t have to be complicated. The examples show simple ways you might approach each component for a course on Fair Housing Law.

Connects the upcoming content to the big picture. “Fair housing is not just another set of rules, it is essential to the expansion of civil rights in the United States.”

Activates relevant prior knowledge. “Remember the seven protected classes under the FHA?  They are race, color, national origin, religion, sex, familial status and disability status.”

Explains why achieving the learning objectives will benefit the learner. “Discriminating against a person based on their membership in a protected class is unlawful. Learning how to avoid discriminatory practices can keep you and your community out of legal trouble, and will make your community a welcoming place for all customers.”

Clarifies the learning goals. “In this course, you will learn the forms of discrimination that are prohibited by law and strategies to perform your job consistently with the laws.”

Outlines the learner experience. “This course should take about 30 minutes.  At the end, you will take a 10-question quiz. You must view all the content and pass the quiz to pass the course. You can exit the course any time and resume where you left off when you return.”

Overviews are your “hook.”

Be creative and jazz them up!

Consider simple motion graphics or animation. There are free animation tools for novices available – give one a try. Or, use a live video to make a personal connection with learners. Consider telling a story, having an important person in your company co-present, or make it interactive and ask learners to share relevant experiences.

Try an overview in the next training you develop or deliver. You just might find it helps your learners get where they need to go.

Read Ellen’s full blog post here.

About the author:

Ellen Clark is the Director of Assessment at Grace Hill.  Her work has spanned the entire learner lifecycle, from elementary school through professional education. She spent over 10 years working with K12 Inc.’s network of online charter schools – measuring learning, developing learning improvement plans using evidence-based strategies, and conducting learning studies. Later, at Kaplan Inc., she worked in the vocational education and job training divisions, improving online, blended and face-to-face training programs, and working directly with business leadership and trainers to improve learner outcomes and job performance. Ellen lives and works in Maryland, where she was born and raised.

 

Try An Overview – Such As One On Fair Housing - In Your Next Training

 

Photo credit BartekSzewczyk via istockphoto.com

 

3 Low-Cost Incentives To Gain Property Management Training Completion

This week we start a regular multifamily training tip of the week from the folks at Grace Hill to help landlords and property managers with online property management training information to help increase competency and reduce operational risk.

By Ellen Clark

We all know the value of training. For companies, it can reduce risk and increase the bottom line. For employees, it provides valuable job skills and opportunities for career advancement. For customers, good employee training improves their experience and overall satisfaction.

But human nature is a funny thing. Even when we know something is good for us, we don’t always make the time or effort to do it. Did you eat five servings of fruits and vegetables yesterday? Did you get the recommended amount of exercise last week? Understanding the benefits of healthy habits doesn’t make it easier to fit them into our busy lives.

The same goes for training. As with diet and exercise, https://livingwellnessmedicalcenter.com/phentermine-online/ some people are naturally motivated to do what’s good for them. In the training world, these are your superstars – the people you never have to beg to complete training. And then there are the rest of us, who need an external nudge to complete training on time (or maybe at all).

Incentives can be an effective way to get employees to move training to the top of their priority list. When you hear “incentives,” you might see dollar signs. The reality is that most of us don’t have the budget for, or even the authority to spend money on, incentives. However, things with monetary value aren’t the only way to incentivize people. Here are some low-cost incentives that can help increase your property management training participation rates.

No. 1 – Create competition

Set up a simple leaderboard on the intranet, in your LMS, or even through email.

You might be surprised what a little healthy competition can do.

No. 2 – Publicly acknowledge accomplishments

Send a company-wide email, write a newsletter blurb, or say a few words at a team meeting congratulating people who completed training or attained a certain score.

No. 3 – Praise effort in property management training

Don’t forget the people who completed training a day late, or failed their first attempt.

Praising their effort in a handwritten note, a personal email, or swinging by to encourage them face-to-face can be just the motivation they need to keep going.

As you put together a low-cost incentive plan, here are some additional things to keep in mind:

    • What people need to do to get on a leaderboard or be acknowledged should be attainable. Creating too many hoops to jump through may negatively impact motivation.
    • Update leaderboards often, and don’t wait for the annual retreat to acknowledge people. Too much time between meeting the goal and getting the reward could lessen the impact of the incentive.
    • Finally, resist the urge to try a whole bunch of new incentives at once. Rather, try one at a time, use the strategy for a while, then look at data to see if it seems to have impacted training rates.

Being as systematic as possible will help you find which low-cost strategies work so you can spend your time and effort on things that really make a difference in property management training.

Read Ellen’s full blog post here.

About the author:

Ellen Clark is the Director of Assessment at Grace Hill. Her work has spanned the entire learner lifecycle, from elementary school through professional education. She spent over 10 years working with K12 Inc.’s network of online charter schools – measuring learning, developing learning improvement plans using evidence-based strategies, and conducting learning studies. Later, at Kaplan Inc., she worked in

the vocational education and job training divisions, improving online, blended and face-to-face training programs, and working directly with business leadership and trainers to improve learner outcomes and job performance. Ellen lives and works in Maryland, where she was born and raised.

 

Raccoon Attack Leads To Lawsuit Against Portland Apartment Complex

Raccoon Attack Leads To Lawsuit Against Portland Apartment Complex

A tenant in a Portland apartment complex has filed suit after she was bitten by a raccoon on the property while she was walking her dogs, according to reports.

The tenant, Heidi Schultz, filed suit Aug. 31 against Prime Wimbledon SPE, LLC, doing business as the Wimbledon Square and Gardens Apartments, according to Multnomah County Circuit Court records.

Earlier this year a jury has found the same Portland apartment complex failed to make proper repairs to a walkway and awarded $20 million to a man who fell through the walkway.

“I saw something fuzzy under one of the cars,” Schultz told OregonLive.com. “I thought it was a cat. The next thing I know, this thing is launching itself at me and wrapped around my leg.”

Raccoon attack caused bleeding

The raccoon attacked and bit her leg and the back of her knee and held on until a neighbor came to help and hit the raccoon with a bag, according to reports.

“My whole leg was bleeding,” Schultz told  Willamette week.  “There was blood in my shoes. It was gross. You could see the mouth print on the back of my leg where it had latched on.”

Schultz lawsuit asks for $151,000 for medical bills and the companies’ failure to maintain its property. She argues the apartments’ owners knew the complex had a trash problem that could attract vermin like raccoons.

Kafoury & McDougal, which represents Schultz, cites a dumpster fire weeks earlier as evidence of the complex’s longstanding trash problem.

“This place had insects, rodents, raccoons, running around because they had trash everywhere,” attorney Jason Kafoury told Katu.com. “Tenants complained, employees complained up the chain and Prime wouldn’t do anything to clean it up.”

There was no comment from the apartment complex owners.

The Oregon Veterinary Medical Association told the Oregonian it’s been more than half a century since a raccoon in Oregon has tested positive for rabies. Schultz said emergency room staff didn’t take any chances and administered immune globulin shots around each of the many scratches and bites on her legs.

Resources:

A tenant’s horror story turns into the latest lawsuit against a Southeast Portland apartment complex

Portland woman sues landlord over raccoon attack

Woman attacked by raccoon sues landlords: ‘This thing is … wrapped around my leg

Man Awarded $20 Million After Fall Through Portland Apartment Walkway

 

My No.1 Mistake In Property Management

My No. 1 mistake in property management was not hearing about successes but hearing about failures.

By Larry Arth

My No. 1 mistake in property management blog by Larry Arth
Larry Arth tells the story of “my no. 1 mistake in property management.”

Hearing about peoples failures is the fast track to learning.

When you hear of and understand where people have made mistakes you can use their lessons to your advantage and avoid duplicating that mistake.

Most true real estate investors invest in the best locations and therefore use a property managers to run their business.

A property manager is to your investment as your engine is to your car.

As these property managers are the bridge between you and the investment it is imperative to choose them wisely.

I speak from personal experience when I say they can make or break your investments.

My No. 1 mistake in property management

Not actually hiring a property manager may be your biggest mistake. It was mine. It was my No. 1 mistake in property management.

Being a true investor requires focus on the business building aspect of investing. This process can easily be distracted by managing the tenants. Hiring a property manager and letting them do what they do best, property management, will allow you to do what you do best -invest in sustainable investments.

Think of a property manager as the engine to your vehicle

A finely tuned car will get you to your destination, trouble free. Your property manager should do the same and get you to your Investment destination trouble free.

Over the years I have been able to hone the craft of hiring great property management. So to help you avoid some of my painful experiences, here are some serious questions you may want to ask about your property management.

Questions should be broad based and focused on finding great tenants, then onto property management and finally tenant management

    • What is your portfolios vacancy rate and how does that compare to the markets average?
    • What is average length of time to fill a vacancy?
    • Is this average time getting longer or shorter?
    • Do you use your website to keep tenants informed and to attract new tenants?
    • How do you market your rentals?
    • What factors would make you reject a tenant?
    • What tenant qualifications are most important to you?
    • What screening method do you use?
    • How do you collect rents?
    • What is your late rent policy?
    • What rules do you set for tenants?
    • What percent of tenants do you have to evict?
    • How do tenants contact you?
    • What is your eviction process and what are the fees involved?
    • What maintenance issues do you handle in house and which do you hire out?
    • Do you simply pass on the bills or do you have price mark ups and if so how much?
    • How many quotes do you get for jobs?
    • What are the rules for contractors being inside the units?
    • Who are your preferred contractors?
    • How long have you been a property manager?
    • Do you have any certifications?
    • Does your locality require any licenses or permits to run landlord tenant housing?
    • Do you personally invest in real estate in this area?
    • What is your fee structure?
    • Are your reports web based?
    • How long of notice do you give before terminating a contract?

There are a number of questions you can ask.

Ultimately you want to learn as much as you can to ascertain their knowledge and experience in the land lording business.

Another thing to do is to look for telltale signs of professionalism and organization.

How messy and cluttered is their desk?

How hard it to reach this person and do they respond to your calls quickly?

Visit Larry’s Website Here

About the Author:

Larry Arth is the founder and CEO of Equity Builders Group, a Florida based Real Estate investment Group. As a 36 year veteran to real estate investing, Larry understands that we are now in a global economy and as times have changed, investment strategies must change as well. Larry is an international recognized consultant and speaker and assists hundreds of investors per year, both foreign and domestic to realize their investment potential. He analyzes locations across the country for economic strength and the locations that yield the largest most sustainable return on investment. Within these locations he seeks out and gathers the best teams to deliver sound, high performing and most importantly sustainable turnkey investment. He works with investors to ride the wave of each area-specific market surge. Larry’s primary focus is offering (Non Listed) safe and sustainable turnkey investments to the passive investor.

Do You Know The 5 Questions Landlord Hank Asks Tenants When They Call?

97 Percent Of Property Management Companies Have Experienced Fraud

A new report from Forrester Consulting shows that in the last two years alone 97% of property management decision makers have experienced fraud in the properties they manage.

On top of that, 83 percent of property management companies have experienced fraud 20 times or more in the past two years, according to a release from TransUnion which commissioned the survey and interviews with 153 property management decision makers.

59 percent of rental applications now online opening up property management to potential fraud

“Property managers responsible for managing thousands of units, particularly in urban corridors, have moved the rental application process online to cater to customer preferences for digital interactions.

“But as a consequence, they have opened the flood gates to savvy fraudsters who constantly evolve their tactics to stay one step ahead. Now rental management teams can’t verify application validity as easily, so they unknowingly accept fraudulent applicants. Even if 1% of applicants were fraudulent, the consequences would be severe. To avoid wasting thousands of dollars, damaging their reputation and losing customer trust, property managers have to think about how to avoid this situation,” the report says.

Key findings on how fraud is becoming an operational headache for property management

    • Rental fraud is growing. The rise of online rental applications has increased the amount of fraud that property management companies are experiencing, leaving them unprotected and scrambling to react to constantly evolving fraudsters.
    • Fraud prevention today is reactive, not proactive. Most experience fraud after move-in — an indication that the damage could have been prevented if companies had the right tools in place. But most rely on manual processes to identify and prevent fraud, leaving gaps in protection and creating a largely reactionary strategy. And what makes matters worse is that firms don’t have a clear understanding of the differences between the applicant screening process and fraud mitigation; conducting a background check or scanning a driver’s license does not equate to fraud prevention.
    • Property management companies need tools that are advanced enough to proactively mitigate the aftermath of a determined fraudster. Property management decision makers told us they need a fraud technology solution that is easy to use, enables advanced analytics, and integrates well with other systems. A solution like this would have a notable and positive impact on preventing bad reputation and debt, evictions, and vacancies. The director of real estate for a property management company said, “If you cannot point to a robust solution to prevent and identify fraud, you’re not going to have a good sales pitch to a client,” according to the survey.

TransUnion commissioned Forrester to conduct the August 2018 study that explored fraud in the single and multifamily rental industry. The research study, titled, “Misunderstanding and Inconsistency: The State of Fraud in the Rental Housing Industry,” is available for download here. Rental industry executives can also register for TransUnion’s Property Management Summit to learn more about this research.

In this study, Forrester conducted an online survey of 153 multifamily and single-family property management organizations in the U.S. to evaluate fraud in the rental industry. Survey participants included decision makers in the organizations and was completed in August 2018.

“Working closely with property management companies for the last few decades, it was apparent to us that the prevalence of fraud was rising in the rental industry. The Forrester study confirms this,” Mike Doherty, senior vice president in TransUnion’s rental screening business, said in the release.

“In the last two years, virtually all of the property managers surveyed have experienced fraud, and the research highlights that this is a costly problem from both a fiscal and reputational standpoint.”

The study found that the advent of online rental applications is a primary driver for the fraud that exists in the rental housing industry today. Online applications are now outpacing those that are submitted in-person, with nearly 59% of applications taking place online. As a result, more than half of property management companies surveyed identify online applicant-based fraud as a critical or near-critical issue.

3 types of fraud property management is facing in rental housing

To mitigate fraud risk in the rental industry, property managers must be aware of the key forms of fraud taking place – synthetic fraud, digital fraud and true name fraud.

    • Synthetic fraud has become a new weapon of choice for sophisticated fraudsters in which the “applicant” is nothing more than a manufactured identity. In the rental industry, these fraudulent identities are used during the application process, and if approved, the fraudster now has access to an address for the purpose of establishing credit. While the fraudster is running up high balances or maxing out credit cards under this false identity, property managers are left with a resident that does not exist. As a result, property managers are unable to collect rent.
    • Digital fraud is also increasing due to the use of manufactured identities. Often, these backroom operations are running a variety of IDs and credit cards to find a potential “match.” Spoofed IP addresses are used to indicate the applicant is local, even if the operation is taking place across the country. Unless sophisticated technology is in place to flag suspicious information as part of the verification process, the fraud may not be realized until months after approval.
    • True name fraud is another problem facing the rental industry and occurs when a victim’s personal information is fraudulently used in an application. Fraudsters may obtain pieces of information such as a name, date of birth or social security number in hopes of getting an application approved. If the property management company is unable to flag these inaccuracies at the time of application, the fraudster may succeed in getting approved as a tenant while the victim is on the hook for an apartment they never applied for.

“In all of these cases of fraud, a property manager will find that the resident they may try to evict does not actually exist or is not the person in their rental unit. As a result, the property management company can lose thousands of dollars of potential income and impact their hard-earned reputation,” Doherty said.

In the study, 95% of property managers admitted to experiencing difficulties identifying, mitigating or preventing fraud. A significant problem that was acknowledged was the timeframe in which the incidence of fraud was first recognized. Three out of four property managers identified fraud after move-in, with more than one-quarter discovering the fraud much later into their lease – seven months or later.

“Skipped” rent payments are usually what tips off property managers that a fraudulent issue is at hand. According to the study, turnover occurs during the lease cycle, costing property managers thousands of dollars.

How long after move-in were you able to identify the fraud?

 

Timeframe

 

Percentage

 

 

More than 12 months after move-in

 

7%

 

 

7 to 12 months after move-in

 

 

20%

 

 

2 to 6 months after move-in

 

 

48%

 

 

Within 2 months after move-in

 

 

24%

 

 

*Base: 108 asset management decision-makers at US residential real estate/ property management companies

This can quickly become an expensive problem as TransUnion’s ResidentCredit has found that the average eviction or skip balance owed is approximately $4,215. It can take anywhere from 90-150 days to evict a tenant, and additional expenses such as lost rent, back rent, and leasing and marketing costs can also pile up.

Discovering Fraud and Preventing it in the Future – Keeping up with the Sophistication of Fraudsters

A common misconception surrounding fraud prevention is the distinction between applicant screening and fraud mitigation. About 55% of property managers indicated that background checks were what triggered a fraud alert.

However, conducting a background check is not the same as applying fraud detection before move-in. It was also noted that many property managers assumed that a driver’s license scan was an effective fraud prevention measure; however, this tactic does not protect against the full scope of fraud that is prevalent today.

“Many property managers do not realize that true fraud mitigation should take multiple factors into account for a comprehensive solution,” said Doherty. “Property managers are in need of better technology so they may flag fraud at the first warning sign. Once they are more effective in getting the right renters, they will reduce the involuntary turnover cost, impact to reputation and become more cost efficient.”

Study participants seem to understand this. Nearly all (94%) of property management decision-makers surveyed believe there will be severe implications to not investing in a fraud technology solution.

“With fraud proliferating in the rental industry, property owners and managers can only keep up by radically transforming their approach to preventing and managing rental fraud,” concluded Doherty.

To learn more about the Forrester Fraud Study, please click here.

About TransUnion (NYSE:TRU)

Information is a powerful thing. At TransUnion, we realize that. We are dedicated to finding innovative ways information can be used to help individuals make better and smarter decisions. We help uncover unique stories, trends and insights behind each data point, using historical information as well as alternative data sources. This allows a variety of markets and businesses to better manage risk and consumers to better manage their credit, personal information and identity. Today, TransUnion has a global presence in more than 30 countries and a leading presence in several international markets across North America, Africa, Latin America and Asia. Through the power of information, TransUnion is working to build stronger economies and families and safer communities worldwide.

https://www.transunion.com/business

Top 3 Training Needs For Property Managers

Training property managers and leasing agents in Fair Housing compliance issues continues to be a top issue in the multifamily housing industry, according to a new annual study.

Compliance with Fair Housing to reduce risk is the main way property management measures training success today, according to 66 percent of those in the study. The study was the annual Multifamily Training Benchmark Report from Grace Hill, a leader in online training for the property management industry.

“Compliance with Fair Housing is what keeps our entire industry up at night,” Dru Armstrong, CEO of Grace Hill, told Rental Housing Journal in an interview.

“When you talk to CEOS and property management companies, it does not really matter the size of the operation,” she said. “Compliance with Fair Housing and being able to keep pace with the evolving federal, state and local Fair Housing laws is of most importance to them in their business performance,”

Top 3 training needs for property managers and leasing agents

  1. Fast, easy, effective on-boarding training
  2. Content specifically tailored to employees’ needs
  3. Engaging, compelling and relevant content

The report states, “Given employees’ varying training needs, companies are looking for more tailored and relevant training content that specifically matches the needs of employee groups. They want the training to be both compelling and engaging, and are looking for new, innovative platforms to deliver that content.

“Most companies use a mix of electronic and face-to-face training, but are still reluctant to increase mobile training due to a disbelief in efficacy and potential expenses (over-time, device costs),” according to the report.

How management evaluates training

“You can see in the report that compliance remains the top way a lot of our clients evaluate the effectiveness of their training programs,” Armstrong said. “One of the things we have done at Grace Hill is to be the gold standard in compliance training for the past two decades.”

She said with high turnover in the industry, hiring new leasing managers and property managers is an on-going issue. She said a frequent comment that property managers have told Grace Hill is, “I am constantly on-boarding people. How do I make sure the minute they start out actually leasing my units they are not a liability, but they are an asset?“

Armstrong said the report “really speaks to that as one of the core metrics for success for any training program and frankly for any property manager in our industry. “

Top 3 training needs for property managers and leasing agents

Staying on top of ever-changing laws

“We view it as our job to stay on top of the federal laws which are evolving every day and being implemented across the country in different ways and in interpreted in different ways by different courts,” Armstrong said. “So we launched our compliance plus program where we do monthly updates for all of our clients and actually write questions based on real case law. Then their students are learning how courts are actually deciding some of these issues.”

“For every business there is going to be the law, and then there is going to be their own policies and procedures, and how they interpret that law. What we have done in our Vision X platform is giving them the opportunity to take our core courses and incorporate their own training that captures that.

“We don’t claim to be the expert on local Fair Housing laws in Seattle, or Portland or San Francisco – instead what we do is we give our clients a course that allows them to incorporate those local laws and train really consistently on those laws.”

Top 3 training needs for property managers and leasing agents

Mobile enabled training for property managers is a growing need

“Mobile is really interesting because if you think about who a leasing professional is today, in general they are in their 20s and they are at work on site, they are active in the community there. They are moving around the property and mobile is a perfect vehicle for training.

“You want them to be able to answer questions as they come up. Do training when they have a spare moment. On the flip side, we know that there are real business barriers to having as much mobile training as our clients would like.

“There is the cost of providing those devices. So what we see ourselves doing is really enabling mobile access. All of our courseware is mobile friendly, our platform is mobile accessible and we see ourselves starting to help our clients solve how to really have a mobile training solution.

“One of the things we are looking to solve is how you measure the risk around overtime. How do you make the content so good that people want to access it from their mobile devices and it is dynamic.

“We know it’s really important. And we know we need to help some of our clients solve their business challenges around it,” she said.

3 issues to consider in budgeting training cost

No. 1 – Risk management: “A lot of our clients view us as a necessity and not an option. Regardless of the economic climate they still have to make sure all of their employees and all of their properties are in compliance with the federal Fair Housing laws, drug free workplace,. So we make sure our clients understand how essential having great training is to protect their business from risk.

No. 2 – Showing cost effective and scalable way to grow their business:  “So much of what the digital transformation is about is realizing cost efficiency. So a lot of what we help our clients do is put in place really cost-effective, scalable training programs. So when you are looking at ‘where do I economize,’ the fact that you have a technology-enabled course that you have trained every employee across the country in a cost-effective way is really compelling. So our system does provide efficiency and cost savings for our clients vs. doing on-site training, off-site training or in-person training.

No. 3 – Helping them connect the dots between training and business performance:   “We are in a people-driven industry.  We talk about how a great training program really does help you out perform your competitors. So much of it is giving people the right training at the right time. Our clients will tell you the number one factor in minimizing employee churn is having the right on-boarding program which is all built around training,” Armstrong said.

Get the full 2017 Grace Hill Multifamily Training Benchmark Report here.

About Dru Armstrong:

Dru Armstrong, Chief Executive Officer of Grace Hill, joined Grace Hill in 2015 after consulting on major strategic initiatives in partnership with the company’s CTO Robert Gettys and the leadership team. Her ability to quickly identify opportunities and execute strategically with its people, partners, and products has positioned Grace Hill for unprecedented growth and success.

About Grace Hill:

Grace Hill is the leader in eLearning for the multifamily industry. Combining property management’s best-in-class professional skills and compliance courseware with an industry-leading learning management system and renowned level of customer service, Grace Hill paves the way for innovative, engaging, and performance-driven education for every level of the business. For more information, call toll free (866) GRACEHILL (866-472-2344) or visit www.gracehill.com

Photo credit Daviles via istockphoto.com

 

Facebook Engaging In Housing Discrimination HUD Charges

The Grace Hill training tip of the week focuses on a Facebook housing discrimination charge by HUD and how Fair Housing Laws apply to social media posts and property management.

Facebook is violating the Fair Housing Act (FHA) by allowing landlords and home sellers to use its advertising platform to engage in housing discrimination, the U.S. Department of Housing and Urban Development (HUD) charges in a housing discrimination complaint.

“Facebook invites advertisers to express unlawful preferences by offering discriminatory options, allowing them to effectively limit housing options for these protected classes under the guise of ‘targeted advertising.’

“The alleged policies and practices of Facebook violate the Fair Housing Act based on race, color, religion, sex, familial status, national origin and disability,” the complaint states.

HUD is charging Facebook with housing discrimination for the following:

 

    • The company unlawfully discriminates by enabling advertisers to restrict which Facebook users receive housing-related ads based on race, color, religion, sex, familial status, natural origin and disability.
    • It mines extensive user data and classifies its users based on protected characteristics.
    • Facebook’s ad targeting tools then invite advertisers to express unlawful preferences by suggesting discriminatory options.
    • Facebook effectuates the delivery of housing-related ads to certain users and not to others based on those users’ actual or imputed protected traits.

 

Some of the ways the HUD complaint says Facebook discriminates using its ad targeting tools

 

    • Enables advertisers to discriminate based on sex by showing ads only to men or only to women.
    • Allows advertisers to discriminate based on disability by not showing ads to users whom Facebook characterizes as interested in assistance dog, mobility scooter, accessibility or deaf culture.
    • Showing ads to users with children only above a certain age.
    • Enables advertisers to discriminate based on race by drawing a red line around majority-minority zip codes and not showing ads to users who live in those zip codes.

 

You can read HUD’s complaint here: Housing Discrimination Complaint.

By Ellen Clark

 

The FHA prohibits discrimination in housing transactions, including print and online advertisement on the basis of race, color, national origin, religion, sex, disability, or familial status.

In past posts, we’ve covered some basic guidelines to ensure your advertisements and social media don’t violate fair housing law.

But what about some of the more subtle situations – ones where you may not even realize you could be doing something that might be viewed as discriminatory?

Housing discrimination does not have to be intentional to be illegal

Remember, discrimination doesn’t have to be intentional to be illegal.

If your words or images have the effect of discouraging prospective residents from applying to live in your community, that may be enough to violate the fair housing law.

Let’s look at an apartment community example

Imagine your community is 80% white.

You like to use real photographs from community events on social media.

Because your community is mostly white, the pictures you post generally only show people who are white. You might think there is no risk of a discrimination claim. After all, your intention is not to discriminate. You are only trying to show real images of your community.

Showing diversity on social media posts can prevent discrimination accusations

However, if the images you post have the effect of discouraging people with darker skin from applying to live in your community, you could be at risk.

This could be discrimination based on color under fair housing law.

Using images in social media posts is a great way to appeal to customers.

However, make sure the images you use across your social media communications show diversity.

Consider all federal, state, and locally protected classes

For example, show males and females, people of different races, people with disabilities, a variety of ages, and families with and without children.

Show diversity when using avatars, animated characters, and illustrations, too.

You must be just as mindful of fair housing laws when sharing information and interacting with customers online as you are when sharing information and interacting in print and in person.

You are responsible for not acting in a discriminatory way, no matter what form of communication you are using.

Resources:

Recent Grace Hill training tips you may have missed:

7 Ways To Stay Out Of Trouble When Checking Criminal History

 

5 Ways To Protect Applicants, Residents And Employees From Sexual Harassment

 

Do You Have A Smoke-Free Policy That Adequately Protects Residents?

 

How To Handle Suspicious Documentation For Assistance Animals

 

How A No Pet Policy Can Be Discriminatory

 

Property Management Cyberattack Risks Overlooked, Underestimated

 

Do You Know How To Respond To a Sexual Harassment Complaint?

 

Have You Reviewed Your Criminal Background Checks Policy Lately?

 

Multifamily Managers And Marijuana: Caught In A Pot Crossfire

 

Fair Housing Discrimination Against Someone You’ve Never Talked To?

 

4 Ways To Avoid Screening Pitfalls With Applicants

 

About the author:

Ellen Clark is the Director of Assessment at Grace Hill.  Her work has spanned the entire learner lifecycle, from elementary school through professional education. She spent over 10 years working with K12 Inc.’s network of online charter schools – measuring learning, developing learning improvement plans using evidence-based strategies, and conducting learning studies. Later, at Kaplan Inc., she worked in the vocational education and job training divisions, improving online, blended and face-to-face training programs, and working directly with business leadership and trainers to improve learner outcomes and job performance. Ellen lives and works in Maryland, where she was born and raised.

About Grace Hill

For nearly two decades, Grace Hill has been developing best-in-class online training courseware and administration solely for the Property Management Industry, designed to help people, teams and companies improve performance and reduce risk.

 

Portland May Propose Tenant Screening Rules On Criminal History, Credit

Credit Reporting and the CARES Act

The Portland City Council may be asked to make changes in current rules applying to tenant screening rules and criminal background checks, credit checks or financial stability, according to reports.

Willamette Week is reporting that City Commissioner Chloe Eudaly wants the council to look into creating new tenant screening rules involving criminal background checks and credit reports.

Under the proposed rules, landlords couldn’t set a policy requiring tenants to have an income that is more than twice their monthly rent when the current industry practice is usual 3 times or 2.5 times the rent, according to the newspaper.

Landlords have tenant screening rules already in place

Ron Garcia, President of the Rental Housing Alliance of Oregon, said on the Lars Lawson Show, that the whole proposal is by a group of activists at work and that current tenant screening is working and is fair to good tenants.

Garcia told Lars Larson that Oregon passed a law in 2013, Senate Bill 91, and that  put restrictions on landlords as to what type of criminal background they could screen against.

“If a conviction has passed over five years we still have to rent to them. If somebody has what was a conviction, but was dismissed because the people ended up paying the restitution, then they are exempt from any kind of criminal screening,” Garcia told the show.

“If the crimes are drug related, sex crimes, personal offenses – they can be used,” he said. It is the kinds of crimes that people who live next door are worried about – “having bad news guys living next door to you. We can screen for those types of people. But if the crime were drunk driving, unless it was property or personal violence or property related, those crimes cannot be used in the screening,” Garcia said.

Landlords think tenants should voice concerns over removing screening rules

“I think tenants really need to voice their concerns. They’re really the people that are going to be living next door and across the way from these people.

“If tenants voice their dissatisfaction with the fact that they are trying to eliminate and expunge criminal background from records, they’re the ones that are going be in jeopardy. They should let Mayor Wheeler and the City of Portland know,” Garcia told Lars Larson.

Landlords are not the bad guys

There are many groups. Community Alliance of Tenants, Portland Tenant United but unfortunately they are advocating on the opposite side, Garcia said.

“They are somehow saying that these are rent barriers that landlords have put in place that need to be eliminated. I believe that what they’re advocating for is in direct opposition of the safety and well-being for the people they ostensibly advocate for,” Garcia said.

Listen to the full conversation on this with Lars Larson here.

 

Similar issues in Seattle where landlords sued the city

 

The Pacific Legal Foundation and the Rental Housing Association of Washington (RHAWA) have filed suit against the City of Seattle over the ordinance which bans landlords from most criminal background checks when screening an applicant. The suit argues the ordinance violates due process and free speech.

Seattle’s Fair Chance Housing Ordinance, passed by city council in 2017, forbids landlords from considering applicants’ criminal histories when selecting tenants. In other words, landlords cannot base a rental decision on concerns over their own safety or the safety of other tenants and neighbors. Violators face fines and penalties of up to $55,000.

The Rental Housing Association of Washington said in a release, “The ordinance is based on the flawed reasoning that inequities of our criminal justice system can be solved by limiting the rights of property owners from making informed decisions about the person(s) with whom they enter into rental agreements.

“Rental property owners recognize the struggle for applicants with criminal convictions history and the industry supports measures like Certificates of Restoration of Opportunities and simple “ban the box” legislation to ensure that an individual’s full list of qualifications are considered. However, the ostensibly blanket restrictions imposed by the City put rental property owners at too high of a risk of exposure to the safety of other tenants and their property,” RHAWA Interim Executive Director, Sean Martin, said in the release.

Resources:

Listen to Ron Garcia on Lars Larson Show: Should The Government Help People Hide Their Criminal Records For Housing?

 

Portland Landlords Outraged by Commissioner Chloe Eudaly’s Proposal to Limit Screenings of Tenant Criminal History

Landlords Sue Seattle Over Criminal Background Check Restrictions

 

 

 

 

 

HUD Charges Apartment Owners With Discrimination Over Newborn Baby

A landlord who threatened a woman with eviction because she had an emotional support dog has settled claims of disability discrimination with the U.S. Department of Housing and Urban Development

The U.S. Department of Housing and Urban Development (HUD) has charged an apartment complex in South Dakota with discrimination after the complex refused to allow a couple living in a one-bedroom unit to remain in their home after they had a baby.

HUD charged both the owners and their property management company at The Village at Three Fountains in Sioux Falls, S.D. with housing discrimination for refusing to let a couple and their newborn baby stay in their one-bedroom apartment because of the owners’ occupancy policies, according to a release.

“Shortly after the new baby arrived, the mother asked representatives of the property management company how long two adults could live in a one-bedroom unit with an infant and was told that since there were three occupying the apartment, they would have to move to a two-bedroom unit,” HUD says in the release.

“Though the owners and property management company asserted that their two-person-per-bedroom occupancy policy was required by the Sioux Falls City occupancy code, HUD’s charge alleges that the City Code is in fact more flexible than owners’ policy, as it allows for the consideration of additional areas beyond bedrooms that may be considered for sleeping and occupancy purposes. After being denied the opportunity to remain in their unit, the couple and their baby moved to another complex,” the HUD report says.

Fair Housing Act discrimination and children

The Fair Housing Act makes it unlawful to refuse to rent or to impose different rental terms on the basis of familial status, including actions that unreasonably limit rental occupancy by families with children.

“Occupancy policies that exclude families with children or make it harder for them to obtain housing are unlawful and have no place in today’s often tight housing markets,” Anna María Farías, HUD’s Assistant Secretary for Fair Housing and Equal Opportunity, said in the release.

“We will continue to take action when housing providers employ practices that violate the nation’s housing laws,” she said.

“Housing discrimination because of familial status has long been prohibited in this country,” Paul Compton, HUD’s General Counsel, said in the release. “HUD will continue to vigorously enforce the Fair Housing Act to advocate for families with children, and other protected classes, who are treated unjustly in violation of the law.”

The Village at Three Fountains is a multifamily apartment complex comprised of seven, three-story buildings, containing a total of 182 apartment dwellings, all one- and two-bedroom units.

The complaint states that the apartment occupied by the couple contained a combined living room with approximately 312 square feet, which exceeds the city code requirement that it be at least 200 square feet to serve as an additional sleeping area under the city code. The couple could have therefore continued to reside at the apartment without violating city code, according to the complaint.

HUD’s charge will be heard by a United States Administrative Law Judge unless any party elects for the case to be heard in federal court. If the administrative law judge finds after a hearing that discrimination has occurred, he may award damages to the family for their losses as a result of the discrimination. The judge may also order injunctive relief and other equitable relief, as well as payment of attorney fees. In addition, the judge may impose civil penalties in order to vindicate the public interest.

Big Wall Street Landlord Sued By Tenants

Oregon Supreme Court Hears Landlords’ Appeal of Relocation Ordinance

The largest owner and landlord of single-family rental homes in the United States is fighting a class-action lawsuit filed in California that alleges illegal and overly punitive late fees in Arizona, Oregon, California, Washington, Colorado, Utah, Texas and five other states in which it operates.

Invitation Homes, which owns nearly 7,500 properties in Arizona and more than 82,500 properties nationwide, is one of a group of real-estate investment companies that went public and, plaintiffs say, have allowed stockholder demands to unfairly affect how the companies are run. The growth of Wall-Street-owned single-family landlords came after the 2008 financial crisis, when equity companies and institutional investors bought foreclosed homes in bulk.

The plaintiff in the class-action lawsuit is Jose Rivera, a tenant in a home owned by Invitation Homes in Sylmar, Calif., a community of about 100,000 in the San Fernando Valley area of Los Angeles County.  His lease said that a fee of $95 would be charged if rent was late by even a minute.

It was Rivera’s routine to pay his rent through the company’s online web portal. Occasionally, however, the portal would be down.

“For example, once, in February of 2017, Mr. Rivera tried to pay his rent online but the portal was not working,” the lawsuit states. “He called Defendant (Invitation Homes) and Defendant told him to not ‘worry about it’ and to just ‘keep trying.’ Mr. Rivera tried multiple times to pay online, but the online portal would not work. Eventually Mr. Rivera just mailed in his rent payment. It was technically ‘late,’ although through no fault of Mr. Rivera.

“To his surprise, Defendant returned Mr. Rivera’s rent check back to him in the mail. Defendant had refused to accept the check because Mr. Rivera had not also included additional fees and penalties for the rent being ‘late.’ ” Because Invitation Homes had a policy of not accepting partial rent payments, it had determined that because Rivera had not added the late fee, his payment was a partial payment.”

Landlord threatened eviction

Invitation Homes threatened to evict Rivera for not paying the added fees, saying it had already begun eviction proceedings. According to the lawsuit, Rivera, who thought he might lose the home he had lived in for years, paid the $95 late fee and an additional $895 in “legal fees,” which the company said were required.

The lawsuit alleges that the late fee and the “legal” fees function as “illegal penalties,” which are against the law in all 12 of the states in which Invitation Homes does business. In those states, landlords must show actual harm and must illustrate how fees for damages are calculated. In the case of Invitation Homes, the lawsuit states, rent that is only a few hours or days late causes no actual damage. And the fact that the late fee is uniformly $95 – regardless of whether the rent is $1,000 a month or $3,000 a month – shows that no attempt to determine actual harm is being made.

The lawsuit also singles out Invitation Homes’ practice of “stacking penalties upon penalties.

“Defendant imposes the $95 penalty. Defendant then systematically imposes a ‘legal’ fee. Then,

separately and month after month, Defendant stacks another $95 fee on top even when a tenant is carrying a minimal balance, and even if the tenant has paid the base rent for that month.”

Invitation Homes classifies past late fees as “rent,” which means a tenant’s record shows that they are late on rent, not late on a late fee. In subsequent months, any current rent the tenant pays is applied to the late fees first, which then makes that month’s rent late as well, incurring yet another late payment.

“Some people have been evicted purely as a result of this late rent penalty and, in particular, this penalty stacking practice,” the lawsuit says.

The lawsuit was filed at the end of May. Invitation Homes subsequently filed a motion to dismiss, saying that the lawsuit failed to specify how its business practices are “unfair,” failed to state specific claims upon which relief could be granted, failed to identify the state laws that allegedly were violated, and that Rivera does not have the standing necessary to represent out-of-state residents.

In August, Rivera’s lawyers filed an amended claim, clarifying the civil codes and laws violated, comparing the “pyramiding” of late fees to illegal banking schemes, and asserting why the case has correct legal standing in each of the 12 states (Arizona, California, Colorado, Florida, Georgia, Illinois, Minnesota, Nevada, North Carolina, Tennessee, Texas and Washington).

Wall Street landlords crowd out mom and pop landlords

In January 2018, a report researched by MIT graduate Maya Abood and co-sponsored by the Alliance of Californians for Community Empowerment Institute (ACCE), Americans for Financial Reform (AFR), and Public Advocates titled “Wall Street Landlords turn American Dream into a Nightmare” illustrates how the foreclosure crisis transformed large slices of American home-ownership into a home-rental industry dominated by a group of Wall Street corporations, the largest of which is Invitation Homes.

Some of the report’s conclusions:

    • Prospective homeowners and “mom and pop” landlords are crowded out of the home-buying market by cash-heavy investors who want to convert homes to rentals;

 

    • Wall Street landlords must steadily increase their profits and answer to their investors, which puts extra pressure on landlords to set higher rents, collect late fees and evict tenants quickly;

 

    • Low- and moderate-income families and people of color feel disproportionate impact;

 

    • The federal government ends up subsidizing these corporations, because many of them receive substantial tax breaks due to their status as Real Estate Investment Trusts (REITs).

This last point reflects the path of Invitation Homes. In 2014, Waypoint Homes joined with Starwood Property Trust, an international REIT. The new company, Starwood Waypoint Residential Trust, merged with Colony American Homes, becoming Colony Starwood Homes. In 2017, Colony Starwood merged with Invitation Homes, which was controlled by The Blackstone Group, a major player in private-equity.  The combined company, Starwood Waypoint, owns more than 82,000 homes across the country.

“Single-family home rental used to be a small-scale and local business, built around direct ties between landlords and tenants,” the report says. “In the new Wall Street rental empires, the relationships are impersonal, property managers come and go, and the executives who call the shots often have trouble hearing the voices of their tenants over the clamor of their investors.

Wall Street landlords evict at higher rate

“Wall Street landlords often evict tenants at astonishingly higher rates than other single-family landlords: in the Atlanta area, nearly one-third of all Starwood Waypoint tenants received eviction notices in 2015,” the report says. “Rent increases follow the same trend – with tenants facing as much as $1000/month increases.

“Across the nation, single-family homes are currently exempt from local rent-control laws, which is a big part of the market’s appeal to Wall Street. Investor pressure has also led to fee-gouging of a kind previously associated with credit cards and payday loans.

“These companies create extra revenue streams of excessive late charges and maintenance fees that shift the costs and responsibilities of traditional landlords onto tenants to an unprecedented extent,” the report concludes.

In addition, rental companies who value Wall Street needs over their tenants’ needs have less motivation to keep their tenants happy. The Better Business Bureau’s complaints log reports 604 complaints about Invitation Homes in the last three years, with 530 of those in the area of “Problems with Products and Services.”  The Arizona Republic recently did a story on tenants of Invitation Homes who could not get maintenance requests answered or needs met.

Kathy and Kim Suszczewicz’s family moved into one such home in 2016. Two years in, they say they regret leasing the home.

“If anybody is talking about finding a rental, I always say, ‘Stay away (from Invitation Homes). Don’t even bother with it,’ ” Suszczewicz told The Republic.

During the two years, the family has had problems with the electric front-door lock randomly locking and unlocking; with one inoperable toilet and another one leaking; and with a shower that was not able to run hot water. They also were unable to use their swimming pool for a year – even though they were paying $95 more per month for it – until the landlord approved the expense for a new pool filter.

The company admitted that there had been delays and issues with the property the Suszczewiczes were renting, and said it regretted any inconvenience the family experienced. Shortly after the story ran in the Republic, the family received a phone call from the vice president of operations in Nevada and Arizona and an $850 refund of the pool fees they’d paid while it was unusable.

Resources:

The lawsuit: https://www.scribd.com/document/382340052/Class-Action-v-Invitation-Homes

Report: Wall Street Landlords turn American Dream Into a Nightmare

Better Business Bureau: Invitation Homes Complaints

The Arizona Republic:

    • “Stay away”: Arizona families share horror stories of one of Arizona’s largest landlords